QMEA is seeking a Music Festival Administrator

The Quebec Music Educators Association (QMEA) is a non-profit organization dedicated to the needs of all music educators and in particular those teaching in English throughout Quebec.


Job Description:

  • Under the direction and supervision of the QMEA executive committee, the Festival Administrator is responsible for the day-to-day preparation and management of the Festival and the Gala Concert.
  • The Festival Administrator position is a package contract of $2000 with additional stipend on a 15% percentage basis according to sponsorship attained.
  • The ideal candidate will begin working beginning January 2016 and conclude in June 2016.


Duties and Responsibilities include:

  • Attending executive committee meetings pertaining to festival updates
  • Creation and distribution  of advertisements for the Festival (flyer distribution and social media publicity), participation application, press releases, sponsorship, acknowledgements, Festival Booklet, Gala Concert Programme, Festival Award Certificates
  • General clerical duties (creation of database of participant entries, responding to enquiries and requests, ordering supplies, filing)
  • Financial accounting (data entry re registration, payment of participants’ fees, payment of adjudicators fees, balancing and reporting Festival budget)
  • Communicating with Federation of Canadian Music Festivals Director (Tom Davidson)
  • Booking Festival and Gala concert venues
  • Hiring experienced Festival Adjudicators
  • Finding volunteers for welcome table and secretaries for adjudicators
  • Book catering for adjudicators’ lunch
  • Creating a timetable and scheduling the Festival and Gala Concert
  • Attending and hosting the Festival and Gala Concert


General Qualities and Qualifications

  • Experience with organizations and event management/production
  • Capacity to work with minimal direct supervision
  • Organizational and reporting skills
  • Computer skills (email, word processing, database creation, social media)
  • Knowledge of Simply Accounting, bookkeeping, and data entry
  • Written and oral communication skills in English and French


Please send CV to:  [email protected]

QMEA Music Festival Job Description